Title
Purchase of Emission Testing Coupons - Contract Recommendation (Ordinance S-48502)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Gordon Darby, Inc. for purchase of pre-paid coupons for emission testing. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $125,040.
Report
Summary
The State of Arizona requires all vehicles newer than 1967 to pass a vehicle emissions test with the Arizona Department of Environmental Quality (ADEQ). Currently, Gordon Darby is the sole contractor that provides services at the ADEQ testing locations throughout the state. Gordon Darby provides opportunities to purchase pre-paid coupons that can be redeemed at the time of testing to allow for a more streamlined testing process.
Procurement Information
In accordance with Administrative Regulation 3.10 normal competition was waived as a result of a determination memo citing sole source. Gordon Darby is the only contractor for ADEQ that provides services to operate and administer emission testing locations. Gordon Darby has various coupon pricing for various vehicle type and weights.
1981 year or newer under 8,501 lbs: $17.00 each
Other vehicles (except heavy-duty diesel): $16.00 each
Heavy-duty diesel: $25.00 each
Contract Term
This contract will begin on or about July 1, 2022 for an initial one-year term, with four option years to be exercised in increments of up to one-year, for a total contract term of five years.
Financial Impact
The contract value for Gordon Darby will not exceed $125,040, with an estimated annual amount of $25,008.
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.