Title
Fire Station Furniture - Requirements Contract - RFP 21-062 (Ordinance S-48040)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Ecologic Industries, LLC doing business as Ecologic Furniture, Goodmans, Inc. doing business as Goodmans Interior Structures, and David Woods, LLC doing business as Fire Station Outfitters to purchase Fire Station Furniture for the Phoenix Fire Department (PFD). Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $625,000.
Report
Summary
These contracts will provide PFD with fire station furniture such as seating, bed frames, and mattresses, on an as-needed basis. The contracts will be used to replace existing and future temporary sleeping arrangements for move-up crews during high call volume periods. This seating has become the national standard in fire house seating and is found in every firehouse in the country. Additionally, single twin mattresses and bed frames are provided to ensure appropriate rest and sleeping conditions for any crew or personnel that will need to work within the confines of a fire station.
Procurement Information
RFP 21-062 was conducted in accordance with Administrative Regulation 3.10. There were three offers received by the Procurement Division on Aug. 6, 2021. The notification was sent to 87 suppliers and was publicly posted and available for download from the City's website.
The proposals were scored by a three-member evaluation panel based on the following criteria:
Conformance with the Scope of Work: Product(s) Quality, Durability, Capability, and Logistics - 300 points
Warranties and Customer Service Offerings - 250 points
Company History, Experience, and Qualifications - 200 points
Cost (Section VI - Price Schedule) - 150 points
References - 100 points
The scores are as follows:
Ecologic Industries, LLC dba Ecologic Furniture - 850.00 points
Goodmans, Inc dba Goodmans Interior Structures - 654.30 points
David Woods, LLC dba Fire Station Outfitters - 626.90 points
The Assistant Finance Director recommends that the offers from Ecologic Industries, LLC doing business as Ecologic Furniture, Goodmans, Inc. doing business as Goodmans Interior Structures, and David Woods, LLC doing business as Fire Station Outfitters be accepted as the highest scored, responsive and responsible offers that are most advantageous to the City.
Contract Term
The five-year contract term will begin on or about Nov. 1, 2021.
Financial Impact
The aggregate contract value will not exceed $625,000. Funds are available in the Fire Department’s budget.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Fire Department.