Title
AV Equipment and Services - ADSPO17-00007302 - Amendment (Ordinance S-49972)
Description
Request to authorize the City Manager, or his designee, to execute amendments to contracts 147007 with Commercial Computer Services, Inc., dba CCS Presentation Systems; 147008 with Inter Technologies Corporation; 147009 with Bluum USA, Inc.; 147010 with Presentation Products, Inc., dba Spinitar; 147011 with Level 3 Audio Visual, LLC; 147438 with Ford Audio-Video Systems, LLC; and 155410 with IES Communications, LLC, to extend the contract terms and allow additional expenditures. Further request to authorize the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $1,480,000.
Report
Summary
These contracts will provide the City with a broad range of audio video equipment and related services. The associated contractors provide essential services and equipment for the Emergency Operations Center, 911 Operations, PHXTV, Know99, City Council Assembly Rooms and Council Chambers, as well as direct engineering support, such as analysis, design, and configuration of existing systems. The extension of these contracts and additional funds are needed to continue essential department operations. The main users of these contracts include the Phoenix Convention Center, Municipal Court, and the Water Services, Fire, Public Transit, Aviation, Library, Parks and Recreation, Police, Human Resources, Public Works, and Human Services departments.
Contract Term
Upon approval the contract will be extended through Aug. 11, 2024.
Financial Impact
Upon approval of $1,480,000 in additional funds, the revised aggregate value of these contracts will not exceed $10,730,000. Funds are available in various department budgets.
Concurrence/Previous Council Action
The City Council previously reviewed this request:
• AV Equipment and Services contracts 147007, 147008, 147009, 147010, 147011, 147438, 155410 (Ordinance S-44246) on Jan. 24, 2018.
• AV Equipment and Services Contract 147010 (Ordinance S-45757) on June 5, 2019.
• AV Equipment and Services contracts 147007, 147008, 147009, 147010, 147011, 147438 (Ordinance S-46260) on Dec. 18, 2019.
• AV Equipment and Services Contract 155410 (Ordinance S-47907) on Sept. 8, 2021.
• AV Equipment and Services contracts 147007, 147008, 147009, 147010, 147011, 147438, 155410 (Ordinance S-49132) on Nov. 2, 2022.
• AV Equipment and Services contracts 147007, 147008, 147009, 147010, 147011, 147438, 155410 (Ordinance S-49521) on March 22, 2023.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.