Title
Benefits Consultant for Solicitation Services - RFP HR 22-007 - Request for Award (Ordinance S-49266)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with The Segal Company (Western States), Inc. to provide professional consultant services for the Human Resources Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $320,000.
Report
Summary
The Contractor will provide benefits consulting services to the Human Resources Department during the development of Request for Proposals. Deliverables will include scope of work development, review and analysis of offers, negotiations and contract development.
Procurement Information
A Request for Proposal (RFP) procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Five Offerors submitted proposals, which were deemed responsive and responsible. An evaluation committee of City staff evaluated those offers, based on the following criteria with a maximum possible point total of 1,000:
Qualifications, Experience and References (250 points)
Method of Approach (450 points)
Price (300 points)
After reaching consensus, the evaluation committee recommends award to the following Offeror:
The Segal Company (Western States), Inc. - 805 Points
Contract Term
The agreement will begin on or about Dec. 15, 2022, for a three-year term through Dec. 14, 2025. There are two additional one-year options to extend.
Financial Impact
The aggregate contract value will not exceed $320,000. These costs are paid by the City's Health Care Benefits Trust Fund. There is no impact to the City's General Fund.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Human Resources Department.