Title
Herberger Theater Lighting Control Console - IFB 18-063 (Ordinance S-44095)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Clearwing Productions Arizona, LLC to provide the Phoenix Convention Center Department (PCCD) with theater lighting control systems for the Herberger Theater Center. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $118,000.
Report
Summary
The theater lighting control systems will replace current equipment that has outlived its expected service life and is no longer supported by the manufacturer for the Herberger Theater Center, in both Center Stage and Stage West facilities. The new equipment will ensure continuity between all of the venues that the PCC maintains.
Procurement Information
IFB 18-063, Herberger Theater Lighting Control Console, was conducted in accordance with Administrative Regulation 3.10. The solicitation was emailed to 47 vendors and posted on the City's website. Two offers were received by the Procurement Division on October 13, 2017. Following are the two offers with prices listed.
Clearwing Productions Arizona, LLC: $106,668.48
Barbizon Lighting Company: $254,453.10
The Deputy Finance Director recommends that the offer from Clearwing Productions Arizona, LLC be accepted as the lowest-priced, responsive and responsible offer.
Contract Term
This is a one-time purchase to be issued on or about Nov. 30, 2017.
Financial Impact
The amount of the one-time purchase will not exceed $118,000 (including applicable taxes). Funds are available in the PCCD budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney, Jr. and the Phoenix Convention Center Department.