Title
Public Communications Equipment and Parts - Requirements Contract (Ordinance S-48828)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Tessco Incorporated, and OGMIS Group, Inc. to purchase public communication equipment and parts for the Information Technology Services Department and in support of other City departments. The aggregate contract value will not exceed $1 million. Further request to authorize the City Controller to disburse all funds related to this item.
Report
Summary
Public communications equipment and parts are needed to support the City’s radio communications for Police, Fire, and other various departments who use public communication equipment. These contracts would also provide the necessary equipment to maintain the Regional Wireless Cooperative Public Safety Radio System. Failure to maintain equipment and parts for portable and mobile radios would create a loss of productivity and liability in not meeting public safety requirements. These agreements will also support replacement of leased telecommunication lines that will either be discontinued by the vendor or would be charged at a higher cost to the City for operations and maintenance.
Procurement Information
An Invitation for Bid, ITS IFB 22-004, was conducted in accordance with City of Phoenix Administrative Regulation 3.10.
The bid notification was sent to 426 suppliers and was publicly posted and available for download from the City's website. Six offers were received by the Procurement Officer on May 25, 2022, and were evaluated on discount percentages, responsiveness to specifications, and responsibility to provide the requested goods and/or services. Multiple awards are recommended to ensure the overall lowest cost to City.
The Chief Information Officer recommends that the offers from Tessco Incorporated, and OGMIS Group, Incorporated be accepted as the lowest priced, responsive and responsible offers. Multiple awards are recommended to ensure the overall lowest cost to the City.
Contract Term
The five-year contract will begin on or about July 1, 2022.
Financial Impact
The aggregate contract value will not exceed $1 million and funds are available in the Information Technology Services Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Inger Erickson and the Information Technology Services Department.