Title
Phoenix Deer Valley Airport Taxiway C Connectors C4-C10 - Engineering Services - AV31000096 FAA (Ordinance S-51304)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with TRACE Consulting, LLC to provide Engineering Services that include design and possible construction administration and inspection for the Phoenix Deer Valley Airport Taxiway C Connectors C4-C10 project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $500,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to reconstruct the existing taxiway connectors between Runway 7R-25L and Taxiway C to conform with current Federal Aviation Administration (FAA) guidelines and eliminate non-standard intersections at Phoenix Deer Valley Airport. The connector taxiways between Runway 7R-25L and Taxiway C are nonstandard in their geometry and location based on modern design guidelines and will need to be brought up to current FAA Advisory Circular standards. Analysis of the current pavement configurations, aircraft traffic flow, and taxiway utilization is necessary to determine phasing that minimizes impact to aircraft traffic, minimizes rework of follow-on phases, and matches anticipated funding provisions.
The project is subject to the requirements of 49 Code of Federal Regulations part 26 and the U.S. Department of Transportation Disadvantaged Business Enterprise Program and will be completed under federal guidelines. The project was put on hold due to grant funding availability and the original ordinance expired. This will be a continuation of the work under a new contract.
TRACE Consulting, LLC's services include, but are not limited to: prepare project plans and specifications; provide construction estimates, construction safety plans, and all required documentation to submit for FAA and Arizona Department of Transportation (ADOT) grant compliance; complete the Engineer's Report required for FAA, ADOT and Airport Improvement Program grant compliance; provide possible construction administration services including inspections, reports, as-builts, coordination, bid assistance, and close out; and other services as needed for a complete project.
Procurement Information
The selection was made using a qualifications-based selection process set forth in Section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. Section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for TRACE Consulting, LLC will not exceed $500,000, including all subconsultant and reimbursable costs.
The Aviation Department anticipates grant funding for this project. Funding is available in the Aviation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Concurrence/Previous Council Action
The City Council approved Engineering Services Agreement 156993 (Ordinance S-48905) on August 31, 2022.
Location
702 W. Deer Valley Road
Council District: 1
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Inger Erickson, the Aviation Department and the City Engineer.