Title
Contract Recommendation for Delta Energy Management Control Systems Parts and Service (Ordinance S-47045)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Arizona Control Specialists, Inc. for purchase of parts and service for Delta Energy Management Control Systems (EMCS) on an as-needed basis. Further request authorization for the City Controller to disburse all funds related to this item. This item will have an aggregate amount of $500,000.
Report
Summary
The Public Works Department is responsible for maintaining the control systems that regulate the temperatures and energy consumption in City-owned buildings. The Delta EMCS is currently installed in the Arizona Science Center and Cesar Chavez Library to maintain temperature controls in the facilities. This agreement will allow necessary maintenance and repairs on these systems, which is necessary for proper operation and to maintain temperatures in these public facilities.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a determination memo citing that Arizona Control Specialists, Inc. is the sole source provider in the region for parts and service for Delta EMCS.
Contract Term
The initial three-year contract term will begin on or about Dec. 1, 2020, with two one-year options to extend in increments of up to one year, for a total contract term of up to five years.
Financial Impact
The aggregate value of the contract including all option years is $500,000, including all applicable taxes, with an estimated annual expenditure of $100,000. Funds are available in the Public Works Department's budget.
Location
Cesar Chavez Library, 3635 W. Baseline Road
Arizona Science Center, 600 E. Washington St.
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.