Title
Edison Impact Hub - Architectural Services - AH20300003 (Ordinance S-51150)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Multistudio, Inc. to provide Architectural Services that include construction administration and inspection services for the Edison Impact Hub project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $250,000.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide the rehabilitation of a vacant commercial structure for the future Edison Impact Hub within the Edison-Eastlake Choice Neighborhood Community.
Multistudio, Inc., formally known as Gould Evans, Inc., has extensive knowledge of this project since they were the firm that developed the building plans, scope of work and specifications through the Architectural On-Call Services 2020-2021 contract. Additionally, Multistudio, Inc. worked with the City's Historic Preservation Office on determining the historic elements that need to be preserved. They've also worked with an artist on the design of art elements that will be incorporated into the project. Due to this in-depth knowledge and experience with this project, Multistudio, Inc. is the best firm to continue on the project to perform the construction administration and inspection services.
Multistudio, Inc.'s, services include, but are not limited to: provide preconstruction observation, art installation support, construction administration, special inspections, prepare record drawings, conduct post-construction warranty site visit and consultation, and other services as needed.
Procurement Information
Multistudio, Inc. was chosen for this project using a Direct Select process set forth in section 34-103 of the Arizona Revised Statutes (A.R.S). The Direct Select process reduces time to procure architectural services as opposed to an advertised selection process, meeting project deadlines, ensuring continuity of services, and the most efficient use of staff and funding resources. This non-competitive procurement is authorized under A.R.S section 34-103.D and 2 CFR 200.320(c)(3).
Contract Term
The term of agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Multistudio, Inc. will not exceed $250,000, including all subconsultant and reimbursable costs.
Funding is available in the Housing Department's Capital Improvement Program through the American Rescue Plan Act. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
1855 E. Garfield St.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Gina Montes and Inger Erickson, the Housing Department and the City Engineer.