Title
Aviation Department Facility Condition Assessment On-Call Services Amendment (Ordinance S-52570) - Districts 1, 8 & Out of City
Description
Request to authorize the City Manager, or his designee, to execute amendments to Agreement 158109 with AtkinsRealis USA Inc., Agreement 158110 with Bureau Veritas Technical Assessments LLC, Agreement 158111 with Kimley-Horn and Associates, Inc., Agreement 158112 with Kitchell/CEM, Inc. dba Kitchell, and Agreement 158113 with Mead & Hunt, Inc. to provide additional Facility Condition Assessment On-Call Services for the Aviation Department. Further request to authorize execution of amendments to the Agreement as necessary within the City Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The additional total fee for all services included in the amendments will not exceed $2,410,704.
Report
Summary
The purpose of the project is to conduct assessments on City-owned and maintained facilities as required by the City's Administrative Regulation 5.43. The assessments ensure facility management needs are identified, planned, and budgeted in a timely fashion, which is necessary for the safety of employees, businesses, and customers.
The amendments are necessary to support completion of facility condition assessments and related asset management activities for the Aviation Department.
Contract Term
The terms of the Agreements remain unchanged from the original issuance of the Notices to Proceed. Work scope identified and incorporated into an Agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the Agreement. No additional changes may be executed after the end of the term.
Financial Impact
The initial agreement for Facility Condition Assessment Services was approved for an amount not to exceed $1,750,000, including all subconsultant and reimbursable costs. The amendments will increase the Agreements by an additional aggregate amount of $2,410,704, for a new total amount not to exceed the aggregate amount of $4,160,704, including all subconsultant and reimbursable costs.
Funding for the amendments is available in the Aviation Department's Capital Improvement Program and Operating budgets. The Budget and Research Department will separately review and approve funding availability prior to the execution of any amendments. Payments may be made up to Agreement limits for all rendered Agreement services, which may extend past termination of an agreement.
Concurrence/Previous Council Action
The City Council approved Facility Condition Assessment On-Call Services Agreements 158109 through 158113 (Ordinance S-49592) on April 19, 2023.
Location
Phoenix Sky Harbor International Airport - 2485 E. Buckeye Road
Phoenix Deer Valley Airport - 702 W. Deer Valley Road
Phoenix Goodyear Airport - 1658 S. Litchfield Road, Goodyear, AZ
Council Districts: 1, 8 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Managers Frank McCune and Amber Williamson, the Aviation Department and the City Engineer.