Title
Tenant Background Screening Services - RFP FY23-086-05 - Request for Award (Ordinance S-50670)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with ONLINE Information Services Inc., dba ONLINE Rental Exchange to provide background screening services for the Housing Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $575,000.
Report
Summary
This contract will provide comprehensive national criminal, county, state, police, and Office of Foreign Assets Control and Specifically Designated Nationals (OFAC/SDN) searches for all applicants and participants. The U.S. Department of Housing and Urban Development requires all Public Housing Authorities to conduct background screenings on all applicants for and residents of public housing and the Housing Choice Voucher Program.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
A Request for Proposal procurement was processed in accordance with City of Phoenix Administrative Regulation 3.10.
Five vendors submitted proposals, and four proposals were deemed responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following criteria with a maximum possible point total of 1,000:
- Service Methodology (0-450 points)
- Organizational Capacity and Reporting (0-300 points)
- Pricing (0-250 points)
After reaching a consensus, the evaluation committee recommends award to the following vendor:
- ONLINE Rental Exchange: 687 points
Contract Term
The contract will begin on or about April 1, 2024, for a five-year term with no options to extend.
Financial Impact
The aggregate contract value will not exceed $575,000. There is no impact to the General Fund. Funds will come from Federal grant resources.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Housing Department.