Title
Computer Hardware and Support - State of Arizona (Ordinance S-46841)
Description
Request to authorize the City Manager, or his designee, to amend the following computer hardware and support citywide cooperative contract participating agreements to extend the term through July 31, 2021 for these vendors: Dell Marketing LP (Contract 141429); Hitachi Data System Corporation (Contract 141428); Transource Services Corp. (Contract 141426); NetApp, Inc. (Contract 141425); Lenovo, Inc. (Contract 141427); Hewlett Packard, Inc. (Contract 141424); International Business Machines Corporation (Contract 141430), Sirius Computer Solutions (IBM Reseller), QCM Technologies, Inc. (IBM Reseller); Hewlett Packard Enterprises (Contract 141424); and Apple Computer, Inc. (Contract 147287). Additionally, request the City Council to grant an exception to Phoenix City Code section 42-18 to authorize inclusion of indemnification and assumption of liability provisions consistent with the State of Arizona cooperative contracts with each of these vendors. Further request to authorize the City Manager, or his designee, to add additional expenditures in an amount of $4 million utilizing existing excise tax bond proceeds for a data storage hardware replacement project. Further request for the City Controller to disburse all funds related to this item.
Report
Summary
The computer hardware and support contracts provide a wide variety of technology needs for all city departments. The additional amount of $4 million will allow the Information Technology Services Department (ITS) to replace the City's current storage infrastructure, which is in the last stage of its lifecycle, is no longer supported by the manufacturer, and cannot support expansion of data storage which will be necessary to operate City systems and applications. The current storage infrastructure hosts the majority of enterprise and departmental data and applications, including key financial, security, customer-facing, and departmental business systems. Data storage is a critical service provided to the enterprise by ITS. This funding will allow ITS to replace existing unsupported storage systems with a system capable of supporting current data needs as well as projected growth. The purchase will include the required equipment and professional services for installation, configuration, and data migration from the legacy storage environment to the new environment. It will also include training and three-years of annual maintenance and support. The new solution will satisfy current and projected storage needs, provide resiliency necessary for business continuity, and can be configured to support varying workloads and enterprise and departmental needs for data and application storage.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The State of Arizona cooperative contracts were awarded on July 1, 2015, through a competitive process consistent with the City's procurement processes, as set forth in the Phoenix City Code, Chapter 43. The State of Arizona cooperative contracts were extended through July 31, 2021. Utilization of cooperative contracts allows the City to benefit from national government pricing and volume discounts.
Financial Impact
This request is to approve additional funds through July 31, 2021. With the $4 million in additional funds added to the remaining funds for these contracts, the revised aggregate value is now $45,052,500 (including applicable taxes). Funds for the data storage project are available from existing excise tax bond proceeds.
Concurrence/Previous Council Action
These State of Arizona Citywide contracts were approved by Formal Council action on Sept. 9, 2015, Oct. 19, 2016, March 31, 2017, April 4, 2018, and Sept. 4, 2019.
Department
Responsible Department
This item is submitted Deputy City Manager Toni Maccarone and the Finance and Information Technology Services departments.