Title
Lake Pleasant Water Treatment Plant Asset Assessment - Engineering Services - WS85350008 (Ordinance S-45585)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Wilson Engineers, LLC, to provide Engineering Services that include assessment services for the Lake Pleasant Water Treatment Plant (WTP) Asset Assessment project in two phases. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $2,150,000.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to conduct a comprehensive condition assessment of the Lake Pleasant Water Treatment Plant (WTP) structures, equipment, electrical and process control systems in two phases. Wilson Engineers, LLC's Engineering Services for Phase 1 Triennial Inspection include, but are not limited to: performing a comprehensive condition assessment of Lake Pleasant WTP's structures, equipment, electrical systems, and process control systems; documenting the current condition of Lake Pleasant WTP's assets and estimating the remaining useful life of the assets; reviewing operation and maintenance records; holding meetings and workshops to discuss the status of the project and present the findings; and preparing the final report.
Wilson Engineers, LLC's Engineering Services for Phase 2 Final Evaluation include, but are not limited to: updating the condition assessment to reflect changes and modifications occurring after Phase 1 Triennial Inspection; performing the remaining service life calculations for Lake Pleasant WTP's structures, equipment, electrical systems, and process control systems; holding meetings and workshops to discuss the status of the project and present the findings; and preparing a final report.
Procurement Information
Selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Five firms submitted proposals and are listed.
Selected Firm
Rank 1: Wilson Engineers, LLC
Additional Proposers
Rank 2: Carollo Engineers, Inc.
Rank 3: Arcadis U.S., Inc.
Rank 4: GHD Inc.
Rank 5: Wendel WD Architecture, Engineering, Surveying & Landscape Architecture, PC
Contract Term
The term of the agreement is for five years from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Wilson Engineers, LLC's Engineering Services for Phase 1 Triennial Inspection will not exceed $650,000 and the agreement value for Wilson Engineers, LLC's Engineering Services for Phase 2 Final Evaluation will not exceed $1.5 million with a total not to exceed $2,150,000, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
37000 N. New River Road
Council District: 1
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.