Title
Phoenix Sky Harbor International Airport Terminal 4 Garage Lighting Upgrade - Engineering Services - AV15000052 (Ordinance S-44163)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Affiliated Engineers, Inc., to provide engineering services to include design and possible construction administration and inspection (CA&I) services for the Terminal 4 Garage Lighting Upgrade project located at Phoenix Sky Harbor International Airport. The total fee for contract services will not exceed $350,000. Further request authorization to execute amendments to the contract as necessary within the Council approved expenditure authority as provided below and for the City Controller to disburse all funds related to this item.
Additionally, request authorization for the City Manager, or his designee, to take all action as deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
This project is to design a new lighting system for the Terminal 4 parking garage to attain the most suitable levels of illumination taking safety and energy conservation into primary consideration. The consultant will: perform a lighting analysis; conduct an electrical load study; evaluate the existing lighting control system and lighting branch circuit panel boards; provide construction plans and specifications; ensure that lighting levels meet current IESNA standards; implement recommended lighting system upgrades that include new LED fixtures, circuits and controls; consider replacement of the current Watt Stopper Lighting control panel for added control and energy savings; evaluate signage upgrades and paint for reflectivity; and automate lighting controls. The consultant may also provide CA&I services which includes responding to requests for information, processing pay requests, and other services as needed.
Procurement Information
Affiliated Engineers, Inc., was chosen for this project using a qualifications-based selection process according to section 34-603 of the Arizona Revised Statutes (A.R.S.). Pursuant to A.R.S. title 34, the City cannot release the scores of the proposers until a contract has been awarded. The top-ranked proposers are:
Affiliated Engineers, Inc.: Ranked 1
Kimley-Horn and Associates, Inc.: Ranked 2
CR Engineers, Inc.: Ranked 3
Contract Term
The term of the contract is 150 calendar days from the date of issuance of the Notice to Proceed. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
The total fee for contract services will not exceed $350,000, including all subconsultants and reimburseable costs.
Staff will execute the initial contract for design services for a fee not-to-exceed $180,000, including all subconsultant and reimbursable costs. Contract amendments may be executed for CA&I services or other contract services totaling an amount not-to-exceed the remaining $170,000, and will be reviewed and approved separately by the Budget and Research Department.
The total amount of $350,000 is available in the Aviation Department's Capital Improvement Program budget. Contract payments may be made up to the contract limits for all rendered contract services, which may extend past the contract termination.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.
Council District: 8
Department
Responsible Department
This item is submitted by Deputy City Managers Deanna Jonovich and Mario Paniagua, the Aviation Department, and the City Engineer.