Title
HVAC Maintenance and Repair Services (Ordinance S-45546)
Description
Request to authorize the City Manager, or his designee, to add additional funds in the amount of $2,000,000 for 10 contracts which supply HVAC maintenance and repairs for the Water Services Department (WSD) and Public Works Department (PWD). Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
In July 2018, the facilities management responsibility of WSD's assets transferred from the Public Works Department to the Water Services Department for self reporting and operations. WSD's assessment of the 2,000 HVAC units resulted in the proactive repair of approximately 70 percent of the units and replacement of 10 HVAC units that were subject to failure. Additional funding is needed to continue to maintain the units for the final four years of the HVAC contracts.
Contract Term
Each contract was awarded for a one-year term on July 1, 2018, with four one-year options to extend. The maximum term is five years, extending from July 1, 2018 through June 30, 2023.
Financial Impact
The additional funds will not exceed $2,000,000, and the aggregate of all contracts will not exceed $6,525,000.
Concurrence/Previous Council Action
The City Council approved the award of 10 contracts on March 7, 2018. The following Contractors are identified in Ordinance S-44312:
1. 147162 Adobe Insulation, Inc., d/b/a Adobe Energy Management Company.
2. 147161 United Technologies, Inc., d/b/a Unit-Tech.
3. 147165 Artic Air Heating and Cooling, Inc.
4. 147157 Service Pros Plumbing Heating and Cooling Inc.
5. 147155 Patriot Mechanical, LLC.
6. 147156 Pueblo Mechanical, LLC.
7. 147163 HACI Services, LLC.
8. 147164 Chiller Services, Inc., FN.
9. 147158 Sysko Services, LLC.
10.147159 Trane U.S., Inc.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.