Title
Maintenance and Repair of Heating, Ventilating, Air Conditioning and Refrigeration System Components - Contract Amendment (Ordinance S-45403)
Description
Request to authorize the City Manager, or his designee, to add up to $400,000 in additional expenditures under Contract 138112 (Contract) with Johnson Controls, Inc. for the maintenance and repair of the Heating, Ventilating, Air Conditioning and Refrigeration (HVACR) mechanical systems and components at Phoenix Sky Harbor International Airport (PHX), Deer Valley Airport (DVT), Goodyear Airport (GYR), and surrounding airport properties for an amount not to exceed $8,020,000 for a five-year aggregate term. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Johnson Controls, Inc. provides maintenance and repair to multiple central plants throughout Aviation facilities. The central plants have a combined capacity of over 17,000 tons. The equipment and systems within the central plants require on-going monitoring and maintenance to ensure efficient operation as well as asset preservation. In addition, Johnson Controls, Inc. provides monitoring and treatment of water utilized in the industrial cooling systems by monitoring, maintaining, repairing, designing, and installing the water system controls and components, including water softeners and Mixed Oxidant Solution Systems (MIOX).
The additional spending authority is needed to cover the prior unexpected maintenance and repair to the existing HVACR equipment and the remaining fixed maintenance cost through the end of the Contract. The Contract will expire March 31, 2019, and a Request for Proposals (RFP) has been issued for a contract with spending authority that will include contingencies for unplanned maintenance and repair to the HVACR equipment. The additional spending authority will allow the existing contract to provide all necessary services and will allow the department to complete the procurement process.
Contract Term
The Contract will expire on March 31, 2019, and a new RFP is currently in process.
Financial Impact
The $400,000 in additional funds will increase the original amount of the Contract from $7,620,000 to not exceed $8,020,000 for the five-year aggregate term. Funds are available in the Aviation Department's operating budget.
Concurrence/Previous Council Action
Council action approved Ordinance S-40683 at the April 2, 2014, Formal Council Meeting.
On Oct. 3, 2018, Council approved a Request to Issue a Request for Proposal (RFP) for HVACR System, Components, Equipment/Controls, Maintenance, Repair and Installation Services. The RFP was issued on Nov. 16, 2018, and is currently in process.
Location
Phoenix Sky Harbor International Airport, 3400 E. Sky Harbor Blvd.
Phoenix Deer Valley Airport, 702 W. Deer Valley Road.
Phoenix Goodyear Airport, 1658 S. Litchfield Road, Goodyear, Ariz.
Council Districts: 1, 8 and Out of City
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Aviation Department.