Title
Communications Infrastructure Locating Services - Requirements Contract - IFB 19-066 (Ordinance S-45555)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Pegasus Utility Locating Services, Inc. to provide locating services for various communications infrastructure types for the Information Technology Services Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $1,300,000 (including applicable taxes), with an estimated average annual expenditure of $260,000.
Report
Summary
This contract will provide services that allow for the locating and marking of underground communications infrastructure, such as empty conduit, fiber optic cabling, and copper cabling, prior to excavation. This infrastructure provides inter-connectivity for the City's voice, video, and data networks which supports critical systems for departments such as Fire, Police, Aviation, and Water Services. Locating services help to ensure that this underground communications infrastructure is not damaged or destroyed during construction and excavation projects.
Procurement Information
IFB 19-066 Communications Infrastructure Locating Services was conducted in accordance with Administrative Regulation 3.10. Two offers were received by the Procurement Division on February 15, 2019. One offer was deemed non-responsive. The offer from Pegasus Utility Locating Services, Inc. was evaluated based on price, responsiveness, terms and conditions, and responsibility to provide required services. The offer submitted by Pegasus Utility Locating Services, Inc. is deemed fair and reasonable based on market and previous contract pricing.
The Deputy Finance Director recommends Pegasus Utility Locating Services, Inc. for award.
Contract Term
The five-year contract terms shall begin on or about May 1, 2019.
Financial Impact
The aggregate contract value will not exceed $1,300,000 (including applicable taxes), with an estimated, average annual expenditure of $260,000. Funds are available in Information Technology Services Department's budget.
Department
Responsible Department
This item is submitted by Acting Deputy City Manager Toni Maccarone and the Information Technology Services Department.