Title
Project Management Information System Maintenance and Support Consultant Services Amendment - 6300001350 (Ordinance S-44082)
Description
Request to authorize the City Manager, or his designee, to execute the fourth and final option to Contract 137405 with Parsons Environment & Infrastructure Group, Inc., (Phoenix) to provide continued project management information system (PROMIS) services. Further request authorization for the City Controller to disburse all funds related to this item. Parsons Environment & Infrastructure Group, Inc.'s fees will not exceed $200,000, increasing the contract value to $999,856.20.
Report
Summary
The PROMIS database is utilized by the Street Transportation Department's project management staff to track projects from initiation through project close-out. It is also utilized by procurement staff to manage project contracts, contract amendments, and contract completion. Parsons consulting staff will maintain the PROMIS database, provide updated customized and specialized reports, input forms and system applications, coordinate PROMIS with City software, gather and reconcile data and provide support to City staff as mutually agreed upon by the City and the Consultant.
The request has been reviewed and approved by the Chief Information Officer.
Procurement Information
Parsons Environment & Infrastructure Group, Inc., was chosen for this project using a direct select process according to section 34-103 of the Arizona Revised Statutes.
Contract Term
The term of this amendment is for one year, extending the period of service through Dec. 4, 2018. The contract had an initial one-year term with four, one-year extension options. This is the fourth and final contract option. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed to by the parties, and work may extend past the termination of the contract. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
Parsons Environment & Infrastructure Group, Inc.'s fees will not exceed $200,000, increasing the contract value to $999,856.20. Funding is available in the Street Transportation Department's Operating Budget. Contract payments may be made up to contract limits for all rendered contract services, which may extend past the contract termination.
Concurrence/Previous Council Action
Council approved the initial Consulting Services Contract 137405 on Nov. 20, 2013. Contract Amendments 1, 2 and 3 were approved by Council on Dec. 17, 2014, Nov. 18, 2015, and Dec. 14, 2016, respectively.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.