Title
Contract for Automated External Defibrillators (Ordinance S-45102)
Description
Request to authorize the City Manager, or his designee, to allow the use of the US Communities solicitation (12-JLH-011) with Cintas Corporation to lease automated external defibrillators (AED) to replace AEDs throughout the City, and enter into a cooperative contract. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $1,639,380.
Report
Summary
The contract is necessary to replace AED inventory approaching its end of life, and as a result, replacement parts and service of the devices will no longer be available from the manufacturer. The AEDs are used to treat sudden cardiac arrest by sending an electric shock to the heart to restore normal rhythm. An assessment of the Citywide inventory of AEDs was completed by Cintas and in consultation with the Fire Department, the City determined the placement and location of the AEDs citywide to ensure the availability of devices to assist in life safety efforts.
The contract covers the leasing of equipment, installation, online compliance tool, monthly inspections, medical direction, replacement of pads and batteries, and a training component. The contract will be managed and implemented by the Public Works Department.
Procurement Information
In accordance with Administrative Regulation 3.10, a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through a competitive Request for Proposal (RFP) process consistent with the City's procurement processes, as set forth in the Phoenix City Code, chapter 43. The use of this cooperative contract will provide the City the deepest national discounts on the devices.
Contract Term
The five-year contract term will end Nov. 8, 2023.
Financial Impact
The aggregate contract value will not exceed $1,639,380. Funds are available in the Aviation, Phoenix Convention Center, Public Works and Water Services Departments' budgets. By implementing the program, the cost of the assessment is waived, saving the City $50,000. In addition, the contractor is offering up to $500 rebate on eligible devices, with a potential savings to the City of up to $100,000.
Concurrence/Previous Council Action
Approval to move forward with the assessment portion of the contract was approved via formal Council action on June 6, 2018.
Department
Responsible Department
This item is submitted by Assistant City Manager Milton Dohoney Jr., Deputy City Managers Deanna Jonovich and Karen Peters, and the Aviation, Phoenix Convention Center, Public Works and Water Services departments.