Title
Fuel System Service and Parts Contract Amendment (Ordinance S-49258)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under contracts with Eaton Sales and Service, LLC (Contract 150183) and Northwest Pump and Equipment Co. (Contract 150178) to provide fuel system maintenance, service, and parts for the Public Works Department. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $125,000.
Report
Summary
These contracts ensure City refueling stations are maintained in the best operational condition and in compliance with county, state, and federal regulations. There are currently 85 fuel facilities that include 76 underground storage tanks and 87 above ground storage tanks in operation. These contracts perform inspections, maintenance and various testing for potential leaks and hazardous waste spills. The additional expenditures are needed to support unforeseen fuel site repairs at the city's aging fuel sites, many of which now exceed 20 years of service life.
Contract Term
The initial one-year term of the contracts began on July 1, 2019, with four one-year options to extend, for a total contract term of up to five years.
Financial Impact
Upon approval of $125,000 in additional funds for the Public Works Department, the revised aggregate value of the contract will not exceed $775,000. Funds are available in the Public Works Department's budget.
Concurrence/Previous Council Action
The City Council previously approved:
Fuel System Service and Parts Contracts 150183 and 150178 (Ordinance S-45681) on June 5, 2019.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.