Title
Transmission Rebuild and Exchange - Contract Recommendation (Ordinance S-45602)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with W.e.n.i.m.m., LLC doing business as Aamco Complete Car Care for transmission rebuilds and exchanges. This contract will have an estimated expenditure of $625,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for maintaining approximately 4,100 light-duty vehicles, including sedans, pickup trucks, police pursuit vehicles, and other essential vehicles. These units are required to perform daily operations throughout the City. This contract will allow the department to expedite transmission repairs in a cost-effective manner that allows transmissions to be exchanged and rebuilt due to failure. This contract will help reduce downtime of critical vehicles in need of replacement transmissions.
Procurement Information
Invitation for Bid (IFB) 19-FSD-051 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department received two bids with one being deemed responsive and responsible. One bid was deemed non-responsive. This solicitation was an all or none award based on the grand total of the installed price of various transmissions. The following is the grand total amount for all installed transmissions:
W.e.n.i.m.m., LLC doing business as Aamco Complete Car Care: $159,585
Contract Term
The initial one-year contract term will begin on or about June 1, 2019, with four option years to extend in increments of up to one year, for a total contract option term of five years.
Financial Impact
This contract will have an estimated annual expenditure of $125,000, with a total aggregate amount not to exceed $625,000 over the life of the contract. Funds are available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.