Title
Contract Award for Relocation Services for Citywide Projects (Ordinance S-43830)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Acquisition Sciences, Ltd. and Tierra Right of Way Services, Ltd. for relocation services. Further request authorization for the City Controller to disburse funds related to this item.
Report
Summary
These contracts will provide the Finance Department Real Estate Division with relocation services on an as-needed basis to assist in the relocation of citizens or businesses displaced by City projects.
Procurement Information
The Finance Department released a Request for Proposals (RFP) for Relocation Services for Citywide Projects on March 14, 2017. The RFP was conducted in accordance with Administrative Regulation 3.10. Six offers were received in response to the RFP, five of which were deemed responsive to the requirements of the RFP.
The evaluation panel reviewed proposals according to the following criteria set forth in the RFP: experience and knowledge of proposer in providing eminent domain relocation services to government agencies (30%); qualifications of proposer (30%); quality of the proposal (25%); and proposer's ability to provide services in a timely fashion (15%). The panel determined Acquisition Sciences, Ltd. and Tierra Right of Way Services, Ltd. to be the most qualified proposers.
Proposer Score
Acquisition Sciences, Ltd. 979*
Tierra Right of Way Services, Ltd. 890*
Consultant Engineering, Inc. 795
Universal Field Services, Inc. 785
O.R. Colan Associates 738
Contract Term
The initial contract term will be two years, effective Sept. 1, 2017, with an option to extend the term up to three years, in one-year increments, which may be exercised by the City Manager or designee.
Financial Impact
The aggregate contract value including all option years shall not exceed $350,000, with an annual estimated expenditure of $70,000. Funds are available in various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.