Title
Authorization to Extend Contracts for Arts, Education and Recreation Supplies for the Head Start Birth to Five Program (Ordinance S-49648)
Description
Request authorization for the City Manager, or his designee, to amend Contract 147773 with Kaplan Learning Company, Contract 149817 with Lakeshore Parent, LLC, Contract 147775 with Nasco, Contract 147789 with S&S Worldwide, Inc., Contract 147772 with School Specialty, Inc., and Contract 147771 with Tout About Toys, Inc., for the Head Start Birth to Five Program by extending the term of each contract through June 30, 2024, and increasing funding for the foregoing contracts in an aggregate amount not to exceed $2 million. The extension will provide continued use of the Arts, Education and Recreation Supplies vendors. Further request authorization for the City Controller to disburse all funds related to this item over the life of the contracts. There is no impact to the General Fund.
Report
Summary
The City of Phoenix Human Services Department has the need to extend the contracts for arts, education and recreation supplies, which are purchased on an as-needed basis. The contracts are also utilized by the Library Department.
Procurement Information
In accordance with City of Phoenix Administrative Regulation 3.10, bids were conducted on April 6, 2018.
The vendors listed below were the bidders determined to have the lowest-prices, responsive and responsible offers, and were awarded contracts:
- Kaplan Early Learning Company
- Lakeshore Equipment Company dba Lakeshore Parent, LLC
- Nasco Education, LLC dba Nasco
- S&S Worldwide, Inc.
- School Specialty, Inc.
- Tout About Toys, Inc.
Contract Term
The initial term for each contract was from June 7, 2018, through June 6, 2021, with an option to extend for one additional two-year period. Approval of this request would extend the contracts through June 30, 2024.
Financial Impact
Funding in the amount of $2 million is being added to increase the aggregate maximum value of the contracts to $6,050,000. Funding is available from the U.S. Department of Health and Human Services, Administration of Children, Youth and Families. There is no impact to the General Fund.
Concurrence/Previous Council Action
- City Council approved the initial contracts on April 6, 2018, with Ordinance S-44710.
- The Head Start Birth to Five Policy Council recommended approval of this item on March 13, 2023, by a vote of 14-0.
Department
Responsible Department
This item is submitted by Deputy City Manager Gina Montes and the Human Services Department.