Title
Landscaping and Grounds Maintenance Services (Citywide) - RFP 15-088 (Ordinance S-46478)
Description
Request to authorize the City Manager, or his designee, to extend contracts 140550 with Mariposa Landscape Arizona Inc., 140551 with Somerset Landscape Maintenance Inc. and 140552 with URW LLC, through May 31, 2021, with an option to extend the contracts on a month-to-month basis up to one year and allow additional expenditures of $6,371,000 for the purchase of landscape services for Citywide departments. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Contractors provide landscape and grounds maintenance services in accordance with ANSI Standards and the Sustainable Landscaping Management standards from the Arizona Landscape Contractors Association. Contractors perform fertilization, overseeding, storm damage clean-up, irrigation repairs, remove and install trees, palm peeling shaving and make landscape repairs resulting from vandalism. Services are performed on a recurring or as-needed basis and on City, residential and commercial properties. The primary departments using these contracts are Water Services, Fire, Convention Center, Library, Police, Public Works, and Parks and Recreation.
Finance Central Procurement is coordinating a citywide effort to standardize water conservation requirements in landscaping contracts as requested by the City Manager's Office and recommended by the Water Efficiency Task Force. The Water Services Department will conduct an initial pilot project to standardize water conservation requirements. The requirements established by the pilot will be implemented in new solicitations for landscaping services. This request to extend existing landscape services contracts ensures City services are not interrupted, existing landscape services contracts should be extended beyond the maximum extension period and allow additional expenditures.
Contract Term
Upon approval, the contracts will be extended through May 31, 2021, with an option to extend the contracts on a month-to-month basis up to one year.
Financial Impact
Upon approval of the $6,371,000 in additional expenditures, the revised aggregate value shall not exceed $24,611,280. Funds are available in all departments' budgets.
Concurrence/Previous Council Action
These contracts are a result of RFP 15-088 awarded on May 13, 2015.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Finance Department.