Title
Library Outdoor Digital LED Signage - Architectural Services - LS71200110 (Ordinance S-51788) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with DWL Architects - Planners, Inc. to provide Architectural Services that include construction administration and observation for the duration of the construction activities for the Library Outdoor LED Signage project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $78,941.75.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads, and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to provide additional construction administration and observation services. Construction of the 17 signs is anticipated to begin June 1, 2025. During the construction phase, construction administration, observations, and third party quality control are essential services to ensure project design specifications are met. It is the request of the City to have the original design firm, DWL Architects - Planners, Inc. perform this critical service. For continuity and seamless services, it is imperative that the original designer perform this administrative service.
Procurement Information
On April 13, 2023, DWL Architects - Planners, Inc. was contracted to perform design services for the Library Outdoor Digital LED Project under the Architectural 2022-23 On-Call Services contract. Design was completed in the summer of 2024. DWL Architects - Planners, Inc. continues to have an on-call service contract for the city, however the contract is out of capacity.
Contract Term
The term of the agreement is 18 months from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for DWL Architects - Planners, Inc. will not exceed $78,941.75, including all subconsultant and reimbursable costs.
Funding is available in the Library's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past agreement termination.
Concurrence/Previous Council Action
The City Council approved Architectural On-Call Consulting Services for Calendar Years 2024-25 Agreement 159506 (Ordinance S-50331) on November 15, 2023.
Department
Responsible Department
This item is submitted by Assistant City Manager Inger Erickson, the City Engineer and the Library Department.