Title
Water Services Department Small Valve Replacement Program - Engineering Services - WS85500400 (Ordinance S-45496)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Brown and Caldwell, Inc. to provide Engineering Services that include construction administration and inspection (CA&I) services for the Water Services Department's Valve Replacement Job Order Contract program. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $5 million.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Utility services include, but are not limited to: electrical; water; sewer; natural gas; telecommunications; cable television; railroads; and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of the program is to provide replacement of water distribution valves. Locations of work will be in the City of Phoenix and may include nearby areas on the City of Phoenix water system that are not within the City of Phoenix city limits.
Brown and Caldwell, Inc.’s services include, but are not limited to: general project administration, construction inspections and special valve inspections; resident engineering services during construction; daily interaction with contractors to clarify job requirements; administration of contractor’s contract; decision-making regarding technical project issues; review and approval of water pipe and water valve materials and shop drawings; working in confined spaces, vaults or shored excavations; monitoring of job progress; review and certification of progress payments and job orders; preparation of record drawings; public information and public relations services; and coordination with other City Departments, governmental agencies and operations staff.
Procurement Information
Selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Five firms submitted proposals and are listed below:
Selected Firm
Rank 1: Brown and Caldwell, Inc.
Additional Proposers
Rank 2: Tristar Engineering & Management, Inc.
Rank 3: Stanley Consultants, Inc.
Rank 4: Dibble & Associates Consulting Engineers, Inc.
Rank 5: Ritoch-Powell & Associates Consulting Engineers, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Brown and Caldwell, Inc. will not exceed $5 million, including all subconsultant and reimbursable costs.
Funding is available in the Water Services Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department, and the City Engineer.