Title
Parks Master Plan Planning Services - Professional Services - PA75200657 (Ordinance S-50485)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with PROS Consulting, Inc. to provide Professional Services that include planning services for the Parks Master Plan Planning Services project. Further request to authorize execution of amendments to the agreement as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The fee for services will not exceed $1 million.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services related to the development, design and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunication, cable television, railroads and other modes of transportation. Further request the City Council to grant an exception to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The purpose of this project is to have a citywide Parks and Recreation Master Plan as a policy document that will develop a vision and guide the direction of recreation facilities, programs, and services for the next 10 years and beyond. There will be an emphasis on water conservation strategies and Crime Prevention Through Environmental Design (CPTED).
PROS Consulting, Inc. services include, but are not limited to: evaluation and inventory of existing parks, recreation programming and facilities with an emphasis on water conservation strategies and CPTED, assess community demographics and recreation trends, evaluate and make recommendations for prioritization of department funding utilization, work with City leadership to develop a comprehensive Master Plan, and other required services as needed.
Procurement Information
The selection was made using a qualifications-based selection process set forth in section 34-603 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-603(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Four firms submitted proposals and are listed.
Selected Firm
Rank 1: PROS Consulting, Inc.
Additional Proposers
Rank 2: Berry, Dunn, McNeil, & Parker, LLC
Rank 3: OLIN Partnership, LTD
Rank 4: Design Workshop, Inc.
Contract Term
The term of the agreement is five years from the issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for PROS Consulting, Inc. will not exceed $1 million, including all subconsultant and reimbursable costs.
Funding is available in the Parks and Recreation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Inger Erickson and Alan Stephenson, the Parks and Recreation Department and the City Engineer.