Title
Request Authorization to Enter into Contract with Area Agency on Aging, Region One - COVID-19 (Ordinance S-46817)
Description
Request to authorize the City Manager, or his designee, to enter into contract with Area Agency on Aging, Region One, for $700,000 to develop and deliver two programs designed to ensure safety, well-being and reduce social isolation of Phoenix senior residents. The term of this contract will begin on or about July 1, 2020 through Dec. 30, 2020. Further request authorization for the City Controller to disburse all funds related to this item. There is no impact to the General Fund. One-time funding is provided through the Coronavirus Aid Relief and Economic Security (CARES) Act and is to be expended by Dec. 30, 2020.
Report
Summary
In response to the COVID-19 pandemic, Phoenix senior residents have substantially limited their access to routine service supports such as grocery shopping, banking, medical services, and family engagements. As a result, seniors are fearful to leave their homes, have become more isolated, and may be neglecting their health and wellness. Many older adults are unable to afford delivery fees associated with commercial grocery home delivery programs or lack computer hardware and/or computer literacy skills to complete online orders.
Area Agency on Aging, Region One offers a large variety of programs and services that enhance the quality of life for residents of Phoenix. Their mission is to partner with the community to foster innovative programs and services to enrich the life for older adults, caregivers and diverse populations. Area Agency on Aging proposes to create a Goods to Home program that will provide personalized assistance to elderly individuals to ensure uninterrupted receipt of needed hygiene and household products, pharmacy services and grocery items through available on-line systems with selected home delivery service partners. In addition, Area Agency on Aging proposes to expand the agency's Telephone Reassurance Program to create new opportunities for social interaction through scheduled personal weekly telephonic calls to older individuals identified to be at risk from social isolation due to COVID-19.
Procurement Information
Services may be procured, as needed, by utilizing procurement in accordance with Administrative Regulation 3.10 to implement and administer programs intended to prevent, prepare for and respond to the COVID-19 national pandemic. The City of Phoenix has obtained any and all necessary federal waivers to alleviate the need to comply with federal procurement guidelines.
Contract Term
The term of the Area Agency on Aging, Region One contract will begin on or about July 1, 2020 through Dec. 30, 2020. This contract may be extended based on continuous need and available funding, which may be exercised by the City Manager or designee.
Financial Impact
One time funding for this contract is provided through the CARES Act. There is no impact to the General Fund.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and the Human Services Department.