Title
Planning and Development Department Civil Plan Review On-Call Services (Ordinance S-48516)
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with the eight consultants listed below, to provide Civil Plan Review On-Call Services for the Planning and Development Department. Further request to authorize execution of amendments to the agreements as necessary within the Council-approved expenditure authority as provided below, and for the City Controller to disburse all funds related to this item. The total fee for services will not exceed $3 million aggregate.
Additionally, request to authorize the City Manager, or his designee, to take all action as may be necessary or appropriate and to execute all design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project. Such utility services include, but are not limited to: electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. Further request the City Council to grant an exception pursuant to Phoenix City Code 42-20 to authorize inclusion in the documents pertaining to this transaction of indemnification and assumption of liability provisions that otherwise should be prohibited by Phoenix City Code 42-18. This authorization excludes any transaction involving an interest in real property. These on-call contracts are only for plan review and do not envision the selected firms actually designing or constructing items related to private development projects they are reviewing, but it is standard on-call contract language.
Report
Summary
The On-Call consultants will be responsible for providing Civil Plan Review On-Call services that include, but are not limited to: civil reviews of plans for grading and drainage, storm water management, storm drain facilities, concrete, and street paving as submitted to the City by private property owners for permit issuance purposes.
Procurement Information
The selections were made using a qualifications-based selection process set forth in section 34-604 of the Arizona Revised Statutes (A.R.S.). In accordance with A.R.S. section 34-604(H), the City may not publicly release information on proposals received or the scoring results until an agreement is awarded. Eight firms submitted proposals and are listed below.
Selected Firms
Rank 1: Ritoch-Powell & Associates Consulting Engineers, Inc.
Rank 2: Strand Associates, Inc.
Rank 3: Bowman Consulting Group, Ltd.
Rank 4: Entellus, Inc.
Rank 5: The CK Group, Inc.
Rank 6: Michael Baker International, Inc.
Rank 7: Horrocks Engineers, Inc.
Rank 8: Bureau Veritas North America, Inc.
Contract Term
The term of each agreement is up to two years, or up to $3 million aggregate, whichever occurs first. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for the On-Call consultants will not exceed $3 million aggregate, including all subconsultant and reimbursable costs. The total fee for all services will not exceed $3 million aggregate.
Funding is available in the Planning and Development Department's Development Fund Operating budget. The Budget and Research Department will review and approve funding availability prior to issuance of any On-Call task order of $100,000 or more. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Department
Responsible Department
This item is submitted by Deputy City Managers Alan Stephenson and Mario Paniagua, the Planning and Development Department, and the City Engineer.