Title
Architectural, Engineering, Land Survey and Geographic Information System Mapping Consultative Services - Requirements Contract (Ordinance S-48557)
Description
Request to authorize the City Manager, or his designee, to enter into agreements with: BPG Designs LLC; Coe and Van Loo II LLC, dba CVL Consultants; Entellus Inc.; Geoinovo Solutions Inc.; GH2 Architects LLC; IMEG Corp.; Lloyd Consulting Group LLC; Matrix New World Engineering; Olson Inc.; and Timmons Group Inc. to purchase Architectural, Engineering, Land Survey and Geographic Information System (GIS) Mapping Consultative Services for the Neighborhood Services Department (NSD). Further request to authorize the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $625,000.
Report
Summary
The awarded contractors will provide architectural, engineering, land survey, and geographic information system mapping consultative services on an as-needed basis for NSD. This list will allow NSD to contract work assignments in order to survey properties to verify legal parcel boundaries for code enforcement cases, create customized maps for grant and non-grant funded programs and projects, and perform architectural and design assessments for residential/commercial construction projects. Examples of architectural and engineering consulting work may include commercial rehabilitation projects, façade improvements, interior building tenant improvements, lighting and landscaping assessment consulting work performed under NSD's Community Development Block Grant (CDBG) funded Neighborhood Commercial Revitalization program, which provides assistance to existing businesses and commercial property owners along focused City of Phoenix business corridors.
Procurement Information
RFQu 22-029 was conducted in accordance with Administrative Regulation 3.10. On Dec. 10, 2021, 10 offers were received by the Procurement Division. The notification was sent to 806 suppliers and was publicly posted and available for download from the City's Website.
The offers were scored by a five-member evaluation panel on the following criteria:
- Experience and Qualifications - 400 points;
- Method of Approach - 350 points; and
- Price - 250 points.
The Assistant Finance Director recommends that the offers from BPG Designs LLC; Coe and Van Loo II LLC, dba CVL Consultants; Entellus Inc.; Geoinovo Solutions Inc.; GH2 Architects LLC; IMEG Corp.; Lloyd Consulting Group LLC; Matrix New World Engineering; Olson Inc.; and Timmons Group Inc. be accepted as the highest scored, responsive and responsible offers most advantageous to the City.
Contract Term
The agreements will begin on or about June 1, 2022. The initial term of the agreements will be for three years with two one-year options to extend that may be exercised in the discretion of the City Manager or designee.
Financial Impact
The aggregate contract value will not exceed $625,000. Funds are available in the Neighborhood Services Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Alan Stephenson and the Neighborhood Services Department.