Title
Arcadis U.S., Inc. Software Maintenance and Support Services (Ordinance S-45235)
Description
Request to authorize the City Manager, or his designee, to add $120,000 to the Arcadis U.S., Inc. Contract 134763 for annual licensure and software maintenance and support services, effective through Oct. 31, 2019. The additional funds for licensure and software maintenance and support will allow sufficient time to complete a new multi-year Request for Agreement (RFA) to replace the current contract. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Arcadis U.S., Inc. (Arcadis) provides software maintenance and support services for the Water Services Department's Drinking Water Regulations Database (eDWaRD) and the Environmental Permit Compliance Database (EPCD) applications. Arcadis also provides consulting services to support integration of the Laboratory Information Management System (LIMS) with the eDWaRD and EPCD systems. EPCD, eDWaRD, and LIMS track and display data used to monitor and ensure drinking water, wastewater system, and air quality permitting compliance. These systems produce compliance reports for submission to regulatory agencies.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The software agreement is effective through Oct. 31, 2019.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as the result of a Determination Memo citing that there is only one source for the requested services.
Financial Impact
The total cost will not exceed $120,000, including applicable taxes. Funds are available in the Water Services Department's operating budget.
Concurrence/Previous Council Action
Contract 134763 was approved by City Council on June 13, 2012.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.