Title
Radiology Read Services Contract (Ordinance S-49742)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with DVT Radiology, LLC to provide radiology read services for the Fire Department. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $259,775.
Report
Summary
The Fire Department's Health Center provides on-site radiology imaging for all new firefighter hires, firefighter industrial injuries, periodic x-rays of existing firefighters, and COVID-19 post-exposure evaluations. This service allows injured firefighters to move quickly through the medical evaluation and healing process and to return to work expeditiously. The radiology images are submitted through an electronic and HIPAA-compliant portal to be read by a board certified and licensed sub-specialty radiologist. The radiologist then electronically communicates the diagnosis to the Health Center to immediately begin treatment for the injured firefighter.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation (AR) 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. The determination memo was approved by the Assistant Finance Director and recommends the contract with DVT Radiology, LLC.
The Fire Department went out to bid three times in accordance with AR 3.10. No bids were received from the vendor community, and no awards were made. Due to time constraints and the need to provide these critical services, the Fire Department sought approval to go directly into contract with DVT Radiology, LLC.
Contract Term
The contract will begin on or about June 1, 2023, for a five-year term.
Financial Impact
The aggregate contract value will not exceed $259,775 for the five-year term. Funding is available in the Fire Department's operating budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Fire Department.