Title
Lubrication Services - Contract Recommendation (Ordinance S-47908)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with: Lincoln Constructors, Inc. and Amrep Manufacturing Company, LLC, for as-needed lubrication services for fleet vehicles and equipment. Further request authorization for the City Controller to disburse all funds related to this item. This contract will have an aggregate amount of $1,305,000.
Report
Summary
The Public Works Department is responsible for the weekly lubrication of over 300 pieces of equipment. The majority of this equipment includes solid waste refuse trucks consisting of automated side loaders, rear loaders, front loaders, and tippers with all equipment having strict requirements required by the manufacturer for scheduled lubrication intervals. This contract will be used on an as-needed basis to meet operational demands to manage time-sensitive requests and workload in the event staff is unable to perform the lubrication service.
Procurement Information
Invitation for Bid (IFB) 22-FSD-011 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department received two bids, both being deemed responsive and responsible. Due to the operational need for coverage at multiple service centers on multiple days, both vendors are being recommended for award with the below bids being evaluated as included:
Lincoln Constructors, Inc.: $457
Amrep Manufacturing Co, LLC: $530
Contract Term
This contract will begin on or about Oct. 1, 2021 with an initial one-year contract term, and four option years to be exercised in increments of up to one year, for a total contract term of five years.
Financial Impact
This contract will have an estimated $261,000 annual expenditure, with a total aggregate amount of $1,305,000 over the life of the contract. Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Public Works Department.