Title
Downtown Traffic Management System (Re-Bid) - Design-Bid-Build Services - ST89360028 (Ordinance S-47036)
Description
Request to authorize the City Manager, or his designee, to accept Roadway Electric, LLC as the lowest-priced, responsive and responsible bidder and to enter into an agreement with Roadway Electric, LLC for Design-Bid-Build Services for the Downtown Traffic Management System project. Further request to authorize the City Controller to disburse all funds related to this item. The fee for services will not exceed $1,190,209.75.
Report
Summary
The purpose of this project is to upgrade the existing Downtown Traffic Management System (DTMS) to provide flexibility for event traffic management. This project is located in downtown Phoenix, in the area bounded by I-10 and I-17.
Roadway Electric, LLC's services include, but are not limited to: furnishing and installing new traffic signal foundations, poles, and mast arms; underground conduit and pull boxes; closed circuit television cameras; digital message signs; anonymous re-identification devices, and other miscellaneous work items as required to complete the project.
This Agreement is essential to the health, safety, and welfare of the public and critical operations for the City.
Procurement Information
The selection was made using an Invitation for Bids procurement process set forth in section 34-201 of the Arizona Revised Statutes. Five bids were received on Aug. 18, 2020, and were sent to the Equal Opportunity Department for review to determine subcontractor eligibility and contractor responsiveness in demonstrating responsiveness to Disadvantaged Business Enterprise (DBE) program requirements.
The Engineer's Estimate and the three lowest-priced, responsive and responsible bidders are listed below:
Engineer's Estimate: $1,602,475
Roadway Electric, LLC: $1,190,209.75
C S Construction, Inc.: $1,229,000
AJP Electric, Inc.: $1,399,850
Bidders who were deemed non-responsive are listed below, in alphabetical order:
B&F Contracting, Inc.: $1,194,558.09
Sturgeon Electric Company, Inc.: $1,704,711
The bid award amount is within the total budget for this project. The Engineer evaluated the contractor bids received by the City compared to the Engineer's Estimate, or Opinion of Probable Cost, unit prices for the DTMS Upgrades Project and did not find any severe variations of unit prices that would cause concern to prevent the City from moving forward with awarding this project to Roadway Electric, LLC.
Contract Term
The term of the agreement is 120 calendar days from issuance of the Notice to Proceed. Work scope identified and incorporated into the agreement prior to the end of the term may be agreed to by the parties, and work may extend past the termination of the agreement. No additional changes may be executed after the end of the term.
Financial Impact
The agreement value for Roadway Electric, LLC will not exceed $1,190,209.75, including all subcontractor and reimbursable costs.
This project will utilize federal funds and is subject to the requirements of 49 Code of Federal Regulations Part 26 and the U.S. Department of Transportation DBE Program. Funding is available in the Street Transportation Department's Capital Improvement Program budget. The Budget and Research Department will separately review and approve funding availability prior to execution of any amendments. Payments may be made up to agreement limits for all rendered agreement services, which may extend past the agreement termination.
Location
Downtown Phoenix - Approximately bounded by I-10 and I-17.
Council Districts: 7 and 8
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua, the Street Transportation Department, and the City Engineer.