Title
HVAC Maintenance and Repairs - IFB-2425-WWT-685 - Request for Award (Ordinance S-51950) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into separate agreements with Artic Air Heating & Cooling Inc., Delta Air Conditioning LLC, Evolution Mechanical Services, LLC, HACI Service, LLC, and Lee Collins Air Conditioning Company to provide heating, ventilation, and air conditioning maintenance and repairs for the Water Services Department. Further request to authorize the CIty Controller to disburse all funds related to this item. The total value of the agreements will not exceed $18,693,218.
Report
Summary
The Water Services Department (WSD) is responsible for the maintenance and upkeep of the heating, ventilation, and air conditioning (HVAC) units located in the Phoenix Metropolitan area and neighboring cities. This agreement will allow WSD to request maintenance, repairs, and parts on all HVAC units on an as needed basis. Maintenance and repairs include scheduled preventative maintenance, repairs for existing units that may break down, and new units when one fails and needs to be replaced.
Procurement Information
The recommendations were made using an Invitation for Bid procurement process in accordance with City of Phoenix Administrative Regulation 3.10.
Twelve vendors submitted bids and are listed below, and five vendors were deemed to be responsive and responsible. Following an evaluation based on price, the procurement officer recommends award to the following vendors:
Selected Bidders:
Artic Air Heating & Cooling, Inc.
Delta Air Conditioning LLC
Evolution Mechanical Services, LLC
HACI Service, LLC
Lee Collins Air Conditioning Company
Additional Bidders:
Coolsys Commercial & Industrial Solutions, Inc.
Corporate Air Mechanical Services, Inc.
Optimum Air, LLC
A Quality HVAC Services, L.L.C.
I & A Air Conditioning LLC
Mechanical Brothers Heating & Cooling, LLC
Karber Corporation
Contract Term
The contracts will begin on or about July 1, 2025, for a base three-year term with four one-year options to extend, for an aggregate seven-year contract term.
Financial Impact
The aggregate contracts value will not exceed $18,693,218.
Department
Responsible Department
This item is submitted by Deputy City Manager Ginger Spencer and the Water Services Department.