Title
Automotive and Equipment Parts - Contract Recommendation (Ordinance S-46562)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with Courtesy Chevrolet, Courtesy Auto of Mesa, LLC, dba Courtesy Chrysler Dodge Jeep Ram, Elliot Auto Supply Co., Inc., dba Factory Motor Parts, General Parts Distribution, LLC, dba Advance Auto Parts/Carquest, Genuine Parts Co., dba NAPA Auto Parts, Inland Kenworth, Inc., LHM Corp. MFD, dba Larry H Miller Ford Mesa, LZ Delta, LLC, dba GO AZ Motorcycles, National Auto Parts Warehouse, dba Star Distributing, O'Reilly Auto Enterprises, LLC, dba O'Reilly Auto Parts, Parts Authority of Arizona, LLC, Parts Mart, Inc., Parts West Heavy Duty, LLC, dba Light House of Arizona, Rodeo Ford, Inc., RWC International, LTD, dba RWC Group, Sanderson Ford, Inc., Turbo & Electric Sales & Services, USD, Inc., Wastebuilt Environmental Solutions, LLC, and The W.W. Williams Company, LLC, dba Auto Safety House to provide various automotive and equipments parts. The contracts will have an aggregate value of $28 million. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The Public Works Department is responsible for maintaining a diverse fleet of over 6,500 units including dump trucks, aerial equipment, excavators, tractors, fire apparatus, police patrol units, and sanitation collection trucks used for Citywide operations. This contract will provide the Public Works and the Aviation Departments the ability to purchase automotive and equipment parts needed to expedite fleet repairs in a cost effective and safe manner to ensure continuous operations. This contract enhances vehicle availability by limiting down time and returning vehicles back to service for departments Citywide.
Procurement Information
Invitation for Bid (IFB) 21-FSD-002 was conducted in accordance with Administrative Regulation 3.10. The Public Works Department, Procurement Section, received 20 bids covering 160 different manufacturing product lines. All bids were deemed responsive and responsible with the recommended vendors found in Attachment A.
Contract Term
The contracts will begin on or about July 1, 2020, with an initial one-year term, and four option years to be exercised in increments of up to one year, with a total contract term of five years.
Financial Impact
This contract will have an estimated annual expenditure of $5.6 million, with a total aggregate amount of $28 million over the life of the contracts. Funds are available in the Aviation and Public Works departments' budgets.
Department
Responsible Department
This item is submitted by Assistant City Manager Deanna Jonovich and Deputy City Manager Karen Peters, and the Aviation and Public Works departments.