Title
Synthetic Turf Field Repair - Requirements Contract - IFB 18-294 (Ordinance S-44804)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Hellas Construction, Inc. to purchase synthetic turf field repair services for the Parks and Recreation Department. The aggregate contract value will not exceed $280,000 over the five-year contract term. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
The City of Phoenix Parks and Recreation Department manages two soccer fields, a challenge course, 20 goal mouths and multiple open areas that contain synthetic turf. This contract will be used by the department to provide various types of specialized synthetic turf repair and maintenance services, as-needed, for a variety of fields located throughout the City of Phoenix.
Procurement Information
Invitation For Bid (IFB) 18-294 was conducted in accordance with Administrative Regulation 3.10. The following two offers were received by the Procurement Division on April 27, 2018.
- Hellas Construction, Inc.: Unit price range $0.05 - $5.50 per square foot.
- Turf and Sport, LLC: Unit price range $0.02 - $20.00 per square foot.
The Deputy Finance Director recommends that the offer from Hellas Construction, Inc. be accepted as the responsive and responsible bidder that offers the lowest overall cost to the City.
Contract Term
The term of the contract will be five years beginning on or about July 1, 2018.
Financial Impact
The aggregate contract value will not exceed $280,000, with an estimated annual expenditure of $56,000. Funds are available in the Parks and Recreation Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Parks and Recreation and Finance departments.