Title
Diagnostic Software for Maintenance and Repair of Fleet Vehicles Contract - RFA 25-FSD-014 - Request for Award (Ordinance S-51394) - Citywide
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Mitchell Repair Information Company, LLC dba Mitchell1 to supply diagnostic software for the maintenance and repair of fleet vehicles on an as-needed basis for the Public Works Department. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contract will not exceed $175,000.
Report
Summary
The Public Works Department is responsible for maintaining more than 6,500 light, medium, and heavy-duty vehicles. This contract will be used to purchase multiple licenses for Mitchell1 Pro-Demand and TruckWorks diagnostic software that is used at multiple Fleet Services Division maintenance shops. The diagnostic software provides a safe and efficient method for repairing vehicles, diagnosing electronic vehicle components, and maintaining a serviceable fleet.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, standard competition was waived as a result of an approved Determination Memo based on the following reason: Special Circumstances Without Competition. Mitchell1 is the developer and sole provider of this software.
Contract Term
The contract will begin on or about December 1, 2024, for a three-year term with two one-year options to extend.
Financial Impact
The aggregate contract value for will not exceed $175,000 for the five-year aggregate term.
Funding is available in the Public Works Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.