Title
Purchase of New and Replacement Fitness Equipment (Ordinance S-47653)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Team Marathon Fitness Inc. for a one-time purchase to provide the Phoenix Fire Department with new and replacement fitness equipment in the amount not to exceed $146,000. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
This purchase will allow the Phoenix Fire Department to continue to provide exercise and conditioning equipment in fire stations and facility gym settings in support of the health and wellness of the firefighters. Exercise and conditioning equipment is utilized by the firefighters to meet and maintain National Fire Protection Association (NFPA) standards and Occupational Safety and Health Administration (OSHA) requirements as part of the medical and physical fitness condition levels needed to perform their essential job tasks. This purchase will provide new additional fitness/conditioning equipment of various sizes and types. Replacement equipment will be consistent in model and specifications with existing aerobic fitness/conditioning equipment in fire stations. In addition, funding for the replacement of irreparable aerobic fitness/conditioning equipment, or equipment that has been identified as too costly to repair, is available as part of the current Local-493 Memorandum of Understanding and the Fire Department Health Center’s budget. There is a time restriction for this purchase as the funding allocated for this purchase must be encumbered this fiscal year.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of a Special Circumstance Without Competition Determination Memo citing Team Marathon Fitness Inc. as the exclusive authorized distributor for the State of Arizona of the Precor fitness equipment. A special Circumstance Without Competition Determination Memo was completed and approved by the Deputy Finance Director recommending the Procurement with Team Marathon Fitness Inc. be accepted.
Contract Term
The contract term will begin on or about June 2, 2021 and end on or about June 1, 2022.
Financial Impact
Expenditures against this one-time contract shall not exceed the amount of $146,000. Funds are available in the Fire Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Jeff Barton and the Fire Department.