Title
Vehicle Management Support and Administration Contract Extension (Ordinace S-45100)
Description
Request an ordinance authorizing the City Manager, or his designee, to enter into a one-year extension of Contract 134880 with Conduent Transport Solutions, Inc. (Conduent) to continue software and system administration support services for the existing Vehicle Management System (VMS) in the Public Transit Department until replacement of the system is complete. Further request authorization for the City Controller to disburse funds in an amount not to exceed $530,424.
Report
Summary
The City of Phoenix Public Transit Department, its contractors, and regional transit partners currently utilize the regional Vehicle Management System (VMS) developed by Conduent (previously Xerox Transport Solutions, Inc. and Affiliated Computer Services) and put into operation in 2003. VMS is the existing Computer Aided Dispatch (CAD) system that provides Automatic Vehicle Location (AVL) capabilities for buses throughout the region operating under the Valley Metro brand and for Phoenix Dial-A-Ride (DAR) vehicles.
The existing Vehicle Management System (VMS), for which a replacement system is currently being installed, is used to help plan, operate, and monitor integrated systems for coordinated vehicle scheduling and dispatching, and monitoring technologies for the region.
The Public Transit Department currently has a regional CAD/AVL system upgrade project in progress which will replace the aging VMS. The replacement project is expected to be completed during the first half of 2019. To ensure bus operations are not negatively impacted during the transition, the continuous use of the existing VMS is necessary until the complete regional fleet is transitioned to the new system. This request is to extend the current Contract 134880 with Conduent Transportation Solutions, Inc during that time.
This item has been reviewed and approved by the Information Technology Services Department.
Contract Term
The extension will be for up to a one-year period beginning on Jan. 1, 2019, through Dec. 31, 2019, with an option to terminate the contract early with 30 days' notice, allowing the ability to terminate the contract coincident with the completion of the installation of the new CAD/AVL system.
Financial Impact
The aggregate contract value shall not exceed $530,424. Funds are available in the Public Transit Department operating budget Transportation 2050 fund. The City will be reimbursed by regional transit partners for their respective share of the cost of this support agreement.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Transit Department.