Title
Aerial Lift Equipment Repair Parts and Services - Requirements Contract - IFB 22-024 (Ordinance S-48494)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Arlington Sales and Rental LLC, and Material Handling Machinery BY SCR LLC dba Action Material Handling to provide Aerial Lift Equipment Repair Parts and Services for the Aviation, Phoenix Convention Center, Public Works and Water Services departments. Further request to authorize the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $622,500.
Report
Summary
This contract will provide multiple departments with aerial lift equipment repair parts and services to ensure safe and efficient operations of various lifts used throughout the City. Aerial lifts are required to operate according to federal, state, and local guidelines, including by the Occupational Safety and Health Administration (OSHA). To meet these guidelines, aerial lifts used by departments must be carefully maintained and repaired on an as-needed basis.
Procurement Information
IFB 22-024 was conducted in accordance with Administrative Regulation 3.10. The Finance Department, Procurement Division received two offers on Dec. 30, 2021, which were evaluated on price, responsiveness to specifications, and responsibility to provide the required goods and services. The bid notification was sent to 66 suppliers and was publicly posted and available for download from the City's website.
The Assistant Finance Director recommends that the offers from Arlington Sales and Rental, LLC, and Material Handling Machinery BY SCR LLC dba Action Material Handling be accepted as responsive and responsible offers that are most advantageous to the City.
Multiple awards are recommended to ensure competitive pricing, overall lowest cost, and continuous service to the City.
Contract Term
The five-year contract term will begin on or about April 10, 2022.
Financial Impact
The aggregate contract value will not exceed $622,500.
Funding is available in the various departments' budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton, Deputy City Managers Mario Paniagua, Inger Erickson and Karen Peters, and the Finance, Aviation, Phoenix Convention Center, Public Works, and Water Services departments.