Title
Plants, Cacti, Succulents, and Trees Contracts - RFQu 23-026 - Request for Award (Ordinance S-49257)
Description
Request to authorize the City Manager, or his designee, to enter into Citywide contracts with Western Tree Co. and Dream With Colors, Inc. to purchase plants, cacti, succulents, and trees, on an as-needed basis. This contract supports the City's Neighborhoods and Livability Strategic Plan to preserve healthy, vibrant, diverse and safe neighborhoods that enhance the quality of life for all Phoenix residents. Further request to authorize the City Controller to disburse all funds related to this item. The total value of the contracts will not exceed $700,000.
Report
Summary
These contracts will provide the ability to purchase plant material for Citywide departments. Plants, cacti, succulents, and trees are planted by staff in various facilities, parks and landscapes across the City, in places such as Phoenix-owned and -operated airports, City parks, and along various street landscapes and roadways. In addition, these contracts will allow staff to maintain and replace damaged trees and plants lost to storms and vandalism. Plants and trees benefit the quality of life for all Phoenix residents by improving air quality, storm water management, shade and aesthetics.
Procurement Information
A request for qualifications procurement was processed in accordance with Administrative Regulation 3.10 to establish a qualified vendor list.
Two applicants submitted qualifications and were deemed to be responsive and responsible. An evaluation committee of City staff evaluated those offers based on the following minimum qualifications: experience, capacity, and quality control.
After reaching consensus, the evaluation committee recommends award to the following applicants:
Western Tree Co.;
Dream With Colors, Inc.
Contract Term
The contracts will begin on or about Jan. 1, 2023, for a five-year term.
Financial Impact
The aggregate contracts value will not exceed $700,000. Funding is available in the various department budgets.
Department
Responsible Department
This item is submitted by City Manager Jeffrey Barton and the Finance Department.