Title
Water Facilities General Construction - Job Order Contract - 4108JOC147 (Ordinance S-43154)
Description
Request to authorize the City Manager, or his designee, to enter into separate contracts with J.R. Filanc Construction Company, Inc. (Peoria, Ariz.) and PCL Construction, Inc. (Tempe, Ariz.) to provide Water Facilities General Construction Job Order Contracting (JOC) services and to execute contract options as necessary. Further, request authorization for the City Controller to disburse all funds related to this item.
Additionally, request to authorize the City Manager, or his designee, to take all action deemed necessary or appropriate to execute all utilities-related design and construction agreements, licenses, permits, and requests for utility services relating to the development, design, and construction of the project and to include disbursement of funds. Such utility services include, but are not limited to, electrical, water, sewer, natural gas, telecommunications, cable television, railroads, and other modes of transportation. This authorization excludes any transaction involving an interest in real property.
Report
Summary
The JOC contractors will be used on an as-needed basis to provide general construction for rehabilitation and/or replacement of equipment, structures and instrumentation at Water Treatment Plants located at Deer Valley, 24th Street, Union Hills, and Val Vista. The scope of work may include but not be limited to: installation and/or replacement of mechanical equipment, such as well and booster pumps, chemical feed equipment, valves and/or actuators; installation of instrumentation and electrical equipment, such as analyzers, meters, sensors, variable frequency drives and Supervisory Control and Data Acquisition (SCADA) system components; Program Remote Terminal Units (RTUs), Programmable Logic Controllers (PLCs), and drilling of water supply wells; building modifications, specialized maintenance, and concrete masonry or structural steel work; emergency repair services; pre-construction and post-construction services; and engineering design services as required.
Procurement Information
J.R. Filanc Construction Company, Inc., and PCL Construction, Inc., were chosen for this project using a qualifications-based selection process in accordance with Section 34-604 of the Arizona Revised Statutes (ARS). Per ARS Title 34, the City is not to release the scoring of proposers until a contract has been awarded. Top-three rankings follow:
J.R. Filanc Construction Company, Inc.: Ranked #1
PCL Construction, Inc.: Ranked #2
Hunter Contracting Company: Ranked #3
Contract Term
Each JOC contract will be for a three-year term with an option to renew for an additional two-year term or maximum funding capacity, whichever occurs first. Contract work scope identified and incorporated into the contract prior to the end of the contract may be agreed by both parties, and work may extend past the termination for work in progress. No additional contract work scope changes may be executed after the end of the contract term.
Financial Impact
The initial contract value of each JOC will be $7,500,000 with an option to renew for an additional $5,000,000, for a total contract value of $12,500,000 each, including all amendments. Authorization is requested to execute job order agreements performed under this JOC for up to $2,000,000 each in construction costs. In no event will any job order agreement exceed this limit without Council approval to increase the limit. Contract payments may be made up to contract limits for all rendered contract services, which may extend past the contract termination. Funding is available in the Water Services Department Capital Improvement Program budget. The Budget and Research Department will renew and approve funding availability prior to the issuance of any job order agreement.
Location
Deer Valley Water Treatment Plant is located at 3030 W. Dunlap Ave.
24th Street Water Treatment Plant is located at 6202 N. 24th St.
Union Hills Water Treatment Plant is located at 2001 E. Deer Valley Road.
Val Vista Water Treatment Plant is located at 3200 E. McDowell Road, Mesa.
Department
Responsible Department
This item is submitted by Deputy City Managers Karen Peters and Mario Paniagua, the Water Services Department and the City Engineer.