Title
Client Transportation Award Request (Ordinance S-45409)
Description
Request to authorize the City Manager, or his designee, to enter into contract with Medicare Trans, LLC to provide taxicab services to the clients of the Human Services Department's Victims Services Division (VSD) and the Law Department's Victim Services Unit (VSU) within the Prosector's Office. Further request authorization for the City Controller to disburse all funds related to this item for the life of the contract. The aggregate value of the contract will not exceed $11,702.40.
Report
Summary
The Human Services Department VSD utilizes taxicab services to provide transportation to advocacy services for victims of violent crime. Oftentimes recipients of these services do not reside within close proximity to providers and transportation becomes a barrier to receiving supportive services.
The Law Department VSU utilizes taxicab services to provide victims of violent crime transportation to court proceedings or to various social services agencies. This transportation is critical as a victim may be providing testimony in a case, exercising their rights to participate in the criminal justice process or traveling to an agency that can provide additional supportive services to assist the victim with the legal process.
Procurement Information
Request for Quotes, RFQ-18-VSD-23, was conducted in accordance with City of Phoenix Administrative Regulation 3.10. The Human Services Department received 11 offers on Dec. 21, 2018. Six offers were determined to be responsive and responsible to the solicitation requirements.
The Procurement Officer evaluated all quotes based on price, responsiveness to all specifications, terms and conditions, and responsibility to provide the required service. Medicare Trans, LLC met all solicitation criteria and is recommended for contract award:
- Medicare Trans, LLC: $3,900.80 per year.
- American Liberty Transportation: $4,439.00 per year.
- American Pony Express: $5,658.30 per year.
- Just for You Transportation: $5,812.00 per year.
- Total Ride: $5,862.00 per year.
- ComTrans: $5,909.40 per year.
Contract Term
The contract will have a three-year term commencing on or about April 1, 2019, through March 31, 2022, with no options to extend.
Financial Impact
Expenditures are not to exceed $11,702.40 over the life of the contract. Funding is available in Human Services Department's Victim of Crime Act grant operating budget and the Law Department's budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Deanna Jonovich and the Human Services Department.