Title
Hoists and Cranes Maintenance and Repair Services Agreement - Request for Award (Ordinance S-48148)
Description
Request to authorize the City Manager, or his designee, to enter into an agreement with Orbit Industrial Services & Maintenance to provide hoist and crane maintenance and repair services for the purpose of avoiding equipment failures that could cause interruptions in daily operations that require lifting of large objects. Further request to authorize the City Controller to disburse all funds related to this item. The agreement will not exceed $933,710.
Report
Summary
The purpose of this agreement is to provide hoist and crane maintenance and repair services. There are approximately 100 heavy-duty hoists and cranes located at multiple Water Services facilities, including: water and wastewater treatment plants; key lift stations, remote facilities, maintenance buildings and stockrooms. They have a lifting capacity from one to 15 tons and are used to: move chlorine cylinders; lift and remove pumps and motors for maintenance; and to move other heavy pieces of equipment and infrastructure that cannot otherwise be moved by a forklift or staff. Hoists and cranes require specialized maintenance and repair by certified contractors for the safety of City staff and to prolong the life of equipment.
Orbit Industrial Services & Maintenance services include, but are not limited to: lifting and lowering large and heavy objects from one location to another with the assistance of cables and pulleys, and performing annual preventative maintenance, repairs and replacement of parts as needed, for various manufacturers' hoists and cranes.
Procurement Information
The recommendation was made using a Request for Proposal procurement process in accordance with City of Phoenix Administrative Regulation 3.10.
Two vendors submitted proposals and are listed below, and all proposals were found to be responsive and responsible.
The evaluation panel recommendation was reached by consensus in consideration of published selection criteria with total points ranging from 0 to 1,000. The categories were as follows:
Company History, Experience and Qualifications: 0 to 400 points
Method of Approach: 0 to 350 points
Cost of Services: 0 to 250 points
The following Offeror is selected for award:
Selected Vendor:
Orbit Industrial Services & Maintenance: 700 points
Other Offeror:
Arlington Sales and Rental: 310 points
Contract Term
The agreement will begin on or about Jan. 1, 2022, for a seven-year aggregate term.
Financial Impact
The agreement value for Orbit Industrial Services & Maintenance will not exceed $933,710.
Funding is available in the Water Services Department Operating budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Karen Peters and the Water Services Department.