Title
Fine Art Cleaning and Maintenance - RFQu 20-015 (Ordinance S-46914)
Description
Request to authorize the City Manager, or his designee, to enter into contracts with Freer Waters LLC, Erma Duran & Co. LLC, and Brian Stevenson, a sole proprietor doing business under the trade name Hammercraft, to provide fine art cleaning and maintenance services for the Aviation Department and the Phoenix Office of Arts and Culture in an amount not to exceed $210,000 over the five-year aggregate terms of the contracts. Further request authorization for the City Controller to disburse all funds related to this item.
Report
Summary
Under the contracts, the vendors will provide periodic and emergency cleaning and maintenance services that are imperative for the long-term preservation of artwork throughout the City. The services will also ensure the safety of all employees and citizens that may be in the vicinity of large-scale artwork. The City's collection of more than 200 large-scale, site-specific public art includes ceramic mosaic murals, glass mosaic murals, metal ceiling and wall installations, suspended art glass installations, and outdoor sculptures at locations throughout the City, including airport buildings, parks and transit sites, community centers, canal trails and destinations, freeway bridges, streetscapes, overpasses, recycling centers, and other key infrastructure.
Procurement Information
Request for Qualifications 20-015, Fine Art Cleaning and Maintenance, was conducted in accordance with Administrative Regulation 3.10 with the intent of establishing a qualified vendor list (QVL) to provide fine art cleaning and maintenance services. Three offers were received and all were deemed responsive and responsible.
Offers were evaluated and assigned a pass or fail determination to each of the following qualification criteria: (1) a minimum of three consecutive years of experience within the last five years providing fine art cleaning and maintenance services, (2) a branch office or operating facility located in Arizona, and (3) a project manager with a minimum of three consecutive years of experience within the last five years providing fine art cleaning and maintenance services.
The following offerors met the qualifications criteria and are recommended for placement on the QVL:
- Freer Waters LLC
- Erma Duran & Co. LLC
- Brian Stevenson, a sole proprietor doing business under the trade name Hammercraft
Contract Term
The terms of the contracts will be three years and will begin on or about Oct. 1, 2020. The contracts will contain two one-year options to extend the terms that may be exercised at the sole discretion of the Aviation Director.
Financial Impact
The cost of the contracts will not exceed $210,000 over the five-year aggregate terms of the contracts. Funds are available in the Aviation Department's and Phoenix Office of Arts and Culture's budgets.
Concurrence/Previous Council Action
This item was recommended for approval at the Transportation, Infrastructure and Innovation Subcommittee meeting on Sept. 2, 2020, by a vote of 4-0.
Department
Responsible Department
This item is submitted by Deputy City Managers Mario Paniagua and Karen Peters, the Aviation Department, and the Phoenix Office of Arts and Culture.