Title
Part-Time Television Engineering Services - RFQu 19-070 (Ordinance S-47628)
Description
Request to authorize the City Manager, or his designee, to allow additional expenditures under Contract 150025 with Engineering and Recording, Inc. for the purchase of television engineering services and equipment for the Communications Office. Further request authorization for the City Controller to disburse all funds related to this item. The additional expenditures will not exceed $141,000.
Report
Summary
The Communications Office supports various departments and programming through the operation of PHXTV, the City's municipal cable station available to inform Phoenix residents. This includes the broadcast and streaming support for all City Council meetings and special events.
The station broadcasts programming both on-air and online which requires occasional television engineering services. This contract provides the Communications Office with required part-time engineering services, including but not limited to, maintenance of all station and engineering facilities, video production software, technology infrastructure, software and equipment upgrades, live-streaming, emergency equipment failure, and server support; as well as equipment technical research, and installation and operation of equipment.
Additional funds are needed due to usage that has been higher than originally anticipated as engineering needs have increased considerably with the change to virtual City Council Meetings during the COVID-19 pandemic.
Contract Term
The five-year contract term began on May 15, 2019, and is valid through May 14, 2024.
Financial Impact
Upon approval of $141,000 in additional funds, the revised aggregate value of the contract will not exceed $228,000. Funds are available in the Communications Office’s budget.
Concurrence/Previous Council Action
This contract was originally approved by the City Council on May 15, 2019.
Department
Responsible Department
This item is submitted by City Manager Ed Zuercher and the Communications Office.