...Title
Security Access Control Cooperative Agreements - Request for Agreements (Ordinance S-50893)
Description
Request to authorize the City Manager, or his designee, to enter into cooperative agreements with ADT Commercial, Enterprise Security, Inc., and Lanmor Services, Inc. to support the implementation of the Public Works Security and Access Control (SAC) project. Public Works is modernizing the City's Access Control (ACS) and Intrusion Detection Systems (IDS) at over 275 locations by integrating new hardware and software with existing surveillance and communication infrastructures. Funding for this project has been approved by the City Council previously. Adding these implementation vendors will allow work to progress simultaneously at multiple sites across the City. This will also ensure the City will benefit from the diverse expertise each vendor can provide. Further request to authorize City Controller to disburse all funds associated with these contracts. The total value of the contract spend will not exceed the original ordinance amounts with an aggregate value of $21.52 million to be shared across the contracts including potential additional security consultants to ensure project success. Public Works continues to collaborate with Information Technology Services on various aspects of this project.
Report
Summary
The Scope of Work for these cooperative agreements includes replacing all wiring from access control panels to card readers or keypads, replacing all access control and intrusion detection hardware, connecting to existing locking hardware and intrusion devices, replacing all access control software, and allowing interactive remote access by utilizing the City’s existing network infrastructure.
Contract Term
These cooperative agreements and the associated funding will begin on or about July 1, 2024, and run concurrently with the terms of the source cooperative agreements through a maximum end date of Nov. 30, 2029.
Financial Impact
Any unallocated funds from previous Council actions, including Ordinances S-46991 and S-49151, will be applied to these agreements. The total cost of the agreements, including application of previously authorized funds referenced above, will not exceed $21.52 million. No additional funds are needed. Funding is available in the Public Works Department budget.
Department
Responsible Department
This item is submitted by Deputy City Manager Mario Paniagua and the Public Works Department.