Title
Fitness Equipment with Related Accessories and Services - COOP 21-081 (Ordinance S-47869)
Description
Request to authorize the City Manager, or his designee, to enter into a cooperative participating agreement with Team Marathon Fitness Inc., the authorized local distributor for Precor Inc., and with Fitness 4 Home Superstore Inc., the authorized local distributor for True Fitness Technology Inc., to purchase fitness equipment with related accessories and services for the Phoenix Fire Department. A cooperative contract was established by Sourcewell under solicitation number RFP 081120. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $750,000.
Report
Summary
These contracts will allow the Fire Department to continue to provide exercise and conditioning equipment in the fire stations and facility gym settings throughout the City of Phoenix, in support of the health and wellness of the firefighters. Exercise and conditioning equipment is utilized by the firefighters to meet and maintain National Fire Protection Association (NFPA) standards and Occupational Safety and Health Administration (OSHA) requirements as part of the medical and physical fitness condition levels needed to perform their essential job tasks. These contracts will provide new additional fitness/conditioning equipment of various makes, sizes, models and uses on an as-needed basis. Replacement equipment will be consistent in model and specifications with existing aerobic fitness/conditioning equipment in fire stations.
Procurement Information
In accordance with Administrative Regulation 3.10. a participating agreement is required when the City uses a cooperative agreement from another public agency. The contract was awarded through competitive process consistent the City's procurement process, as set forth in the Phoenix City Code, Chapter 43.
The Sourcewell contract covers the purchase of fitness equipment with related accessories and services as required by the Phoenix Fire Department. The contract was awarded on Oct. 1, 2020. The use of this cooperative will provide the City national discounts on these products. Additionally, review of pricing and availability from registered small and local businesses indicated that this cooperative contract offers the best value for the City.
Upon City Council approval of this item, a purchasing agreement(s) incorporating the City's terms and conditions will be fully executed between the referenced vendor(s) and the City.
Both the American Bar Association and National Institute of Government Purchasing endorses the use of Cooperative Agreements by municipalities and other public institutions. An established best practice in government procurement, Cooperative Agreements provide extensive benefits to procurement officials by leveraging volume purchasing for maximum cost benefit and ensuring best value.
The Assistant Finance Director recommends that the cooperative participating agreement with Team Marathon Fitness Inc., and Fitness 3 Home Superstore Inc. be accepted.
Contract Term
The five-year contract term will begin on or about Sept. 1, 2021.
Financial Impact
The aggregate contract value will not exceed $750,000. Funds are available in the Fire Department's budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Jeff Barton and the Fire Department.