Title
Evofinder System Warranty and Maintenance- Requirements Contract EXC 22-058 (Ordinance S-48340)
Description
Request to authorize the City Manager, or his designee, to enter into a contract with Leeds Precision Instruments, Inc. to purchase the Evofinder system warranty and maintenance for the Police Department. Further request authorization for the City Controller to disburse all funds related to this item. The aggregate contract value will not exceed $156,500.
Report
Summary
This contract will provide the Police Department with the extended warranty necessary to guarantee the Evofinder system is always maintained and running at maximum capacity.The extended warranty will provide maintenance services including necessary software updates, system hardware service, and repair of the Evofinder 3D digital bullet comparison scope system used by the Laboratory Services Bureau. The Evofinder Scanner is a 3D digital bullet comparison scope system that aids in the comparison of forensic evidence.
This item has been reviewed and approved by the Information Technology Services Department.
Procurement Information
In accordance with Administrative Regulation 3.10, normal competition was waived as a result of an approved Determination Memo which cited Leeds Precision Instruments Inc. as the only vendor that can provide the Evofinder warranty and maintenance.
The Assistant Finance Director recommends that the contract with Leeds Precision Instruments, Inc. be accepted.
Contract Term
The five-year contract term will begin on or about May 27, 2022.
Financial Impact
The aggregate contract value will not exceed $156,500 and funds are available in the Police Department’s budget.
Department
Responsible Department
This item is submitted by Assistant City Manager Lori Bays and the Police Department.